Timesheet Calculator
A timesheet calculator totals an employee's hours across a full pay period, weekly or biweekly, subtracting breaks and separating regular hours from overtime so the numbers are payroll-ready.
A timesheet calculator built for the way payroll actually works: enter each day's hours, choose weekly or biweekly, and get clean regular/overtime splits you can hand off.
Switch to a 14-day biweekly grid for two-week pay periods, save employee presets, and reuse them next cycle.
- Instant results
- No sign-in
- Private — runs in your browser
- Works great on mobile
Calculator settings
Total (hh:mm)
0:00
Total (decimal)
0.00
Regular
0:00 · 0.00
Overtime
0:00 · 0.00
How to use this calculator
- Choose Weekly (7 days) or Biweekly (14 days) at the top of the calculator.
- Fill in start, end, and break minutes for each worked day.
- Pick an overtime rule that matches your jurisdiction or contract.
- Optionally add an hourly rate to estimate gross pay.
- Save the result to your device or export it as CSV for your records.
How overtime is handled
Set the weekly threshold (commonly 40) and each week's extra hours are marked as overtime. In biweekly mode every week is judged on its own, so a heavy week and a light week never cancel out.
How breaks are handled
Unpaid breaks are entered per day and deducted from that day's hours, so the timesheet reflects paid time only. Use 0 for any break that is paid.
Examples
Biweekly with overtime
Week one: 42 hours. Week two: 38 hours. With a weekly 40-hour rule, week one produces 2:00 of overtime while week two stays regular — the calculator keeps the periods separate.
Part-time across a pay period
Three 5-hour shifts a week over two weeks totals 30:00, or 30.00 decimal hours, with no overtime under a 40-hour weekly rule.
Tips
- Export to CSV to paste straight into a spreadsheet or payroll import.
- Save an employee preset so a worker's rate and overtime rule autofill next period.
Need to turn minutes into decimals (15 = 0.25, 30 = 0.50, 45 = 0.75)? Use the minutes-to-decimal guide or the decimal hours calculator.
Printing & exporting your timesheet
Use Print / save as PDF for a clean report — ads, navigation, and controls are removed automatically by the print styles, leaving just your hours and totals. Use Export CSV to download a spreadsheet you can import into payroll or open in Excel or Google Sheets.
Frequently asked questions
What's the difference between weekly and biweekly mode?
Weekly mode shows 7 days; biweekly shows 14 days for two-week pay periods. Overtime thresholds you set apply to the period you choose.
Can I save more than one employee?
Yes. Save a preset per employee with their rate and overtime rule. Presets live in your browser only.
Will my data be uploaded anywhere?
No. Calculations and saved timesheets stay on your device using local storage. There is no account and no server copy.
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Ready to total your hours?
Free, instant, and private — no sign-in, nothing uploaded.
Open the calculator →Please verify your numbers. This tool is for estimates. Overtime rules, rounding, and break laws vary by state, country, and employer policy — always verify the numbers against your own pay rules before using them for payroll.